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Research output

The purpose of the ‘Research output’ module is to collect and display all publications and other types of research reports at Lund University. On this page you will find why you should enter research output in LUCRIS and how to do it.

Why you enter research outputs

According to the current vice chancellor decision, all research publications made by researchers at Lund University must be entered in LUCRIS. It is therefore mandatory for you as a researcher to ensure that your research output is registered. It also benefits you as a researcher and Lund University that the research output becomes visible and searchable in our official channels.

How to enter research output

There are different ways of entering research output into LUCRIS. Below you will find the different possibilities:

The easiest way to create a new research output is to log in to LUCRIS and then click the green button named 'Add content' that appears to the right. Next, select Research output and choose the type of research output you want to create.

Where to find the green button named add content in LUCRIS (image)

You can import data from RefWorks, EndNote or similar programs in, for example, RIS or BibTeX format into LUCRIS by using "Import from file" under Research output.

Video: Import publications from file

How to use RIS- or BibTex-format from eg. Google Scholar or other databases. A way of adding publications published for instance before you started working at Lund University.
Filmed material. Uploaded 2021-05-24.

We who work administratively with LUCRIS, also import research output from Scopus. This means that some (but far from all) research output comes in through that work. As a researcher, you must therefore check that all your research outputs are linked to you in LUCRIS.

You can import directly into LUCRIS from Scopus, PubMed and CrossRef, but the data quality can vary and therefore requires some post-work on your part.

Video: Import publications from online source 

Introduction on how to import research output from online sources for instance Scopus into LUCRIS.
Filmed material. Uploaded 2021-05-24


Information for PhD students

Below you will find detailed instructions on how to add your thesis in LUCRIS.

Instruction video. Created 2023-04-05.

Research output in the Research Portal

When you enter a research output in LUCRIS, it becomes visible in the Research Portal after the entry has been reviewed. The review procedure exists to ensure that the metadata we send to the national archive SwePub is correct. The reviewers are staff at the faculties' libraries who confirm that the information is correct before the research output is published. You will get in touch with your local reviewer via LUCRIS support.

You can read more about how the research output review process works under Research Output FAQs

Help with UKÄ classification of research output

Each research output must be classified using the UKÄ list. Choose the topic from the list that best describes your topic, according to the Swedish standard for the classification of research topics in 2011. Remember that this applies to the classification of the entire work, detailed keywords are added under the field ‘Keywords’.

The classification list has three levels: Top level, Intermediate level and a Detailed level.

NB: For publications in medicine and art, the detailed level must always be selected, for other subjects the Intermediate level is sufficient, even if the detailed level is recommended.

Useful resources when classifying according to UKÄ

There are a number of tools to use if you get stuck on the UKÄ classification. Remember to always double-check the publication in question (for example journal articles), as there are usually classifications there.
There is an automated help tool via SwePub where you paste the title, abstract and any keywords and which then gives suggestions for the appropriate classification. Based on data in SwePub.

Altmetrics can capture other signs of attention and usage than citations. This is done by collecting mentions in different types of media such as news articles, blogs, tweets, and Wikipedia. The systems use the DOI and, for example, the Scopus ID to link the information to the record. It may also show usage metrics, such as how many times the material has been downloaded or saved to other systems.

Altmetric illustration from the Research Portal

In the Research Portal, two symbols will appear next to research outputs indicating that there is altmetric data to display. The data comes from two providers: PlumX and Altmetric.

Frequently asked questions about research output

Below you will find our frequently asked questions and answers about research output in LUCRIS. If you don't find the answer you are looking for, contact LUCRIS support!

A couple of times a month, the university library imports newly published material, with at least one Lund University affiliated author, from Scopus.

The imports are not automatic and require manual input. This means that there can be a delay in time between indexing in Scopus and the research output being entered in LUCRIS. No work is done centrally to supplement researchers' lists retroactively, or to register other publications.

The import is made when there is time over, so the responsibility rests with the researcher themselves to make sure that their publication list is updated in LUCRIS.

The process for reviewing Research Output:

For validation

All research output that is entered or centrally imported from various databases is reviewed before it becomes public. This means that once a research output has been entered, it is sent for validation. When a reviewer has validated the research output it becomes public in the portal. Before it has been validated, it is only visible on the researcher's own LUCRIS page.

Once you have entered your publication and saved it as ‘for validation’, it is sent via the system to your responsible reviewer. The reviewer is set by which unit you have chosen under ‘Research output managed by’ (the validation is automatically assigned to the unit you are primarily affiliated with). You can always contact the support for questions regarding your entry and the validation. Once the reviewer has validated your data, it becomes public in the portal.

Entry in Progress

If you are not ready to send your research output forward in the system, but you have filled in all mandatory fields, you can save it in the location ‘Entry in Progress’. This mode is also used by the reviewer in case of any questions regarding the registration, the reviewer then sends the research output back to you and it ends up in the ‘Entry in progress’ mode instead of ‘For validation’.

You will then receive a message about this from LUCRIS and can go in and fill in what is missing and then submit it again for validation.

For re-validation

If you update an already validated and public record with for example a new publication date, status or a full text file the record will end up in the ‘For Re-validation’ mode. Your local reviewer will then validate the changes before they become visible in the Research Portal. In the meanwhile the older (already validated) version will be visible in the Research Portal.

Yes! You can add alternative names to your profile by clicking ‘Edit profile’ and then ‘Add name variant’.

Sometimes during imports, the system matches the wrong person, so that the wrong author is linked to a publication. Since all publications are reviewed, it should be corrected during the review process, but if you want to report directly that you have been added incorrectly, you can report this from the research output in LUCRIS.

Do this:
In the list of publications, on each entry you can find a gear in the lower right corner when you move the mouse cursor over it. Click on the gear and select ‘Not mine - disclaim this content’.

You can post a message and send it off by clicking ‘Disclaim this content’.

You can also opt out of the publication by opening the registered entry and clicking on the button at the bottom of the grey list called: ‘Disclaim this content’.

If you find research outputs in LUCRIS that you are a co-author of, but which are not visible in your list or in the Research Portal, it is because the publication is not linked to you as an internal person. 

Do this:
Find the publication in LUCRIS. Then click on the gear directly in the list of publications and then on ‘Mine - claim content’. 

You can also claim the publication by opening the record and clicking on the button in the grey list at the bottom called: ‘Claim this content’.

LUCRIS is used to describe the university's research-related activities. Material from teaching should therefore not be registered in the system in the research output module. There are no publication types for registration of teaching materials. There is an opportunity to describe one's teaching work in the personal profile text and with the help of certain activity types.

To find our document on teaching material (in Swedish) take a look at the link below:

No, research output may not be entered in LUCRIS if it is made by one or several researchers who have never been employed at Lund University.

Yes, these publications are welcome. Note however, that it is important that you do not state Lund University as an affiliation when you post these research outputs in LUCRIS. You should add the external affiliation you had at the time of publication. These research outputs will be marked as external in LUCRIS.

The research portal is constantly updated, but please note that research outputs must be reviewed and approved by a local reviewer before the post becomes public. Contact your local reviewer directly or the support if you have any questions about this. Your local web editor can answer any questions regarding the connection between the faculty’s website and LUCRIS.

You can export publications from LUCRIS and save them in, for example, BibTeX or RIS format.