Research output

Create a new research output by logging in to LUCRIS and click the green button named 'Add content'. Next, select Research output and choose the type of research output you want to create.

You can import data from RefWorks, EndNote or similar programs in, for example, RIS or BibTeX format into LUCRIS. Use the function 'Import from file' under Research output.

Video: Import publications from file

We who work administratively with LUCRIS, also import research output from Scopus. This means that some (but far from all) research output comes in through that work. As a researcher, you must therefore check that all your research outputs are linked to you in LUCRIS.

You can import directly into LUCRIS from Scopus, PubMed and CrossRef, but the data quality can vary. Therefore these imports require some post-work on your part.

Video: Import publications from online source 

Introduction on how to import research output from online sources for instance Scopus into LUCRIS.

Short guide for doctoral student (PDF, 661 kB, new tab)
Version 2022-10-11

Help with UKÄ classification of research output

Each research output must be classified using the UKÄ list. Select the topic from the list that best matches your research, following the Swedish research classification standard. This classification applies to the entire work, while specific keywords can be added in the "Keywords" field.

The UKÄ classification list has three levels: Top level, Intermediate level, and Detailed level.

Important: 
For publications in medicine and art, you must always select the Detailed level. For other subjects, the Intermediate level is sufficient, although the Detailed level is recommended.

Useful resources when classifying according to UKÄ

There are several tools available to help if you get stuck with the UKÄ classification. Always double-check the specific publication (such as journal articles), as classifications are often included there.

One tool is an automated help function via SwePub. By pasting the title, abstract, and any keywords, you will receive suggestions for the appropriate classification, based on SwePub's data.

• SwePub Classification Tool (swedish page)
   

Altmetrics can capture other signs of attention and usage than citations. This is done by collecting mentions in different types of media such as news articles, blogs, tweets, and Wikipedia. The systems use the DOI and, for example, the Scopus ID to link the information to the record. It may also show usage metrics, such as how many times the material has been downloaded or saved to other systems.

In the Research Portal, two symbols will appear next to research outputs indicating that there is altmetric data to display. The data comes from two providers: PlumX and Altmetric.

• PlumX (external page)
• Altmetrics (external page)

A few times a month, the university library imports newly published material from Scopus, as long as it includes at least one author affiliated with Lund University.

These imports are not automatic and require manual handling, which can lead to delays between the material being indexed in Scopus and its entry into LUCRIS. No central efforts are made to retroactively update researchers' publication lists or to register other publications.

The imports are done when time permits, so it remains the researcher’s responsibility to ensure their publication list in LUCRIS is up-to-date.

In this video, we explain how you can check SDGs on your research outputs, personal profile, and projects.

The process for reviewing Research Output:

For validation

All research output that is entered or centrally imported from various databases is reviewed before it becomes public. This means that once a research output has been entered, it is sent for validation. When a reviewer has validated the research output it becomes public in the portal. Before it has been validated, it is only visible on the researcher's own LUCRIS page.

Once you have entered your publication and saved it as ‘for validation’, it is sent via the system to your responsible reviewer. The reviewer is set by which unit you have chosen under ‘Research output managed by’ (the validation is automatically assigned to the unit you are primarily affiliated with). You can always contact the support for questions regarding your entry and the validation. Once the reviewer has validated your data, it becomes public in the portal.

Entry in Progress

If you are not ready to send your research output forward in the system, but you have filled in all mandatory fields, you can save it in the location ‘Entry in Progress’. This mode is also used by the reviewer in case of any questions regarding the registration, the reviewer then sends the research output back to you and it ends up in the ‘Entry in progress’ mode instead of ‘For validation’.

You will then receive a message about this from LUCRIS and can go in and fill in what is missing and then submit it again for validation.

For re-validation

If you update an already validated and public record with for example a new publication date, status or a full text file the record will end up in the ‘For Re-validation’ mode. Your local reviewer will then validate the changes before they become visible in the Research Portal. In the meanwhile the older (already validated) version will be visible in the Research Portal.

Yes! You can add alternative names to your profile by clicking ‘Edit profile’ and then ‘Add name variant’.

Sometimes during imports, the system matches the wrong person, so that the wrong author is linked to a publication. Since all publications are reviewed, it should be corrected during the review process, but if you want to report directly that you have been added incorrectly, you can report this from the research output in LUCRIS.

Do this:
In the list of publications, on each entry you can find a gear in the lower right corner when you move the mouse cursor over it. Click on the gear and select ‘Not mine - disclaim this content’.

You can post a message and send it off by clicking ‘Disclaim this content’.

You can also opt out of the publication by opening the registered entry and clicking on the button at the bottom of the grey list called: ‘Disclaim this content’.

If you find research outputs in LUCRIS that you are a co-author of, but which are not visible in your list or in the Research Portal, it is because the publication is not linked to you as an internal person. 

Do this:
Find the publication in LUCRIS. Then click on the gear directly in the list of publications and then on ‘Mine - claim content’. 

You can also claim the publication by opening the record and clicking on the button in the grey list at the bottom called: ‘Claim this content’.

LUCRIS is used to describe the university's research-related activities. Material from teaching should therefore not be registered in the system in the research output module. There are no publication types for registration of teaching materials. There is an opportunity to describe one's teaching work in the personal profile text and with the help of certain activity types.

To find our document on teaching material (in Swedish) take a look at the link below:

• Decision on teaching material in LUCRIS

No, research output may not be entered in LUCRIS if it is made by one or several researchers who have never been employed at Lund University.

Yes, these publications are welcome. Note however, that it is important that you do not state Lund University as an affiliation when you post these research outputs in LUCRIS. You should add the external affiliation you had at the time of publication. These research outputs will be marked as external in LUCRIS.

The research portal is constantly updated, but please note that research outputs must be reviewed and approved by a local reviewer before the post becomes public. Contact your local reviewer directly or the support if you have any questions about this. Your local web editor can answer any questions regarding the connection between the faculty’s website and LUCRIS.

If you are going to make a compilation of research outputs, or perhaps move to another workplace with a similar system where you want to retrieve your research outputs. You can do this by exporting research outputs from LUCRIS and saving them in, for example, Word, BibTeX or RIS format.

How to export:

1. Log in to LUCRIS
2. Go to the Research Output module, search for the publications you are interested in.
3. At the bottom of the page there is an export option, click on the format you want, for example Word, to paste into another document (here you can also choose a reference style, for example APA). There are also machine-readable formats such as BibTeX or RIS formats that you can import into, for example, another publication system or a reference management system.

Note that you can only read research output into other systems if that system accepts RIS or BibTeX. Other types of information, such as activities or projects, cannot be machine loaded into other systems as there is no standard for how to describe these.