Erasmus+ teaching staff mobility

If you teach students at Lund University, you are eligible to apply for staff mobility for teaching.
You do not need to be employed by the university. Instead, there must be an agreement between you as a teacher and Lund University, or between Lund University and an external party, for example Region Skåne. The mobility must take place during the period in which you are affiliated with Lund University, and your teaching duties must correspond to at least 50% extent of employment.

The budget for staff mobility for teaching may vary from year to year. Priority is given to applicants who have not previously been awarded funding for staff mobility for teaching.

The mobility must include a minimum of two working days and a minimum of eight teaching hours. For longer periods, a minimum of eight teaching hours per week applies. The maximum period granted is normally 2–3 weeks. 

Teaching is considered to include all types of teaching of students in first, second and third cycle education in which the teaching staff member is physically present at the host higher education institution, for example lectures, seminars, individual supervision and examinations.

According to the EU Commission's regulations, preparation time and post-work time are not included in the concept of teaching hour, even if it is done in Sweden.

You must stay in the host country during the mobility. This also applies to mobilities in Denmark. If the mobility takes place in Denmark, the hotel receipt must be uploaded to the Erasmus database under “Other documents”.

Fill out your application online to apply for an Erasmus+ funding.

Link to application database – choose Application for Teaching Staff Assignment (STA)

Follow the instructions in the database. Start by filling in all the required fields.

Regarding the fields “Overall objectives of the mobility”, “Added value of the mobility”, “Content of the teaching programme” and “Expected outcomes and impact” in the application form, it is sufficient to provide a brief description of the planned mobility.In the case of combined teacher/staff mobility, the staff part of the mobility must also be described.

Once you have clicked "submit", under Required Actions, download and sign your Mobility Agreement. Once you have received all the signatures (inform those who are to sign that the signature must be handwritten), upload it to the database – only then will we process your application. Then within two weeks you will receive an email informing you when it is time to re-enter the application to handle your Grant Agreement. Throughout the process, you will receive a notification via email with information about what needs to be done. For the scholarship to be paid out, three completed / signed documents are required: Mobility Agreement, Grant Agreement and Certificate of Attendance.

Certificate of Attendance must be uploaded no later than one month after the end of mobility. Note that the Certificate of attendance must not be signed before the last day of the mobility. The signature must be handwritten.

You will, via email, receive a survey from the EU. This must be answered no later than one month after the end of mobility.

After the mobility has ended, you will receive a survey from the EU by e-mail. Completion of the survey is mandatory and must be submitted no later than one month after the mobility period.

You can log in to the database at any time to see your application.

Funding comprises an amount based on the duration of the stay (daily subsistence allowance) and a travel allowance based on the distance between the home university and the receiving institution according to the EU Commission’s distance calculation. You can also receive compensation for travelling days to and from the destination.  

The two parts form together the grant that will be transferred to the department upon return from the mobility. The grant from the Erasmus programme is not intended to cover all the costs for the trip. It is important that you come to an agreement with your division manager/head of department about how you will cover the costs of the exchange that may exceed the scholarship amount. In the case not all funding is used, it will be kept by the department.

One part of the grant is based on the distance between Lund and the city of the destination. The sums below cover both ways, but they are based on the single way. To calculate the distance, the Distance calculator of the European Union should be used.

Link to EU Distance Calculator – distance calculation to destination

Payment is made to your department after you have submitted the final documents. The payment is made in accordance with the exchange rate that applied when the funds were received by Lund University. To receive a daily allowance for your mobility, you must submit a travel expense report in Primula.

• During your stay abroad you will be insured through Kammarkollegiet. Contact your department for more information.
  Read the terms of agreement at Kammarkollegiet’s website
• Bring the Försäkringskassan (Swedish national insurance agency) European health insurance card for a discount on possible health care costs.
  Order the European health insurance card at Försäkringskassan’s website
• Bring information material on Lund University
  Link to Corporate Communications
• Bring gifts for the host institution.
  Find gifts at Lund University's "Universitetsbutiken"
• Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you can meet, or if there is something you should know about regarding the relations and collaboration between the universities. 
  Find contact information for the faculties' international offices
• Link to utbyten.se where you will find the Erasmus+ Programme Guide