Ladok for first and second cycle studies
Rules on how to record information in Ladok are determined by national directives, such as the Higher Education Ordinance, and by local regulations in the form of decisions by the vice-chancellor.
The information in Ladok is used in University performance reports, as well as in reports to Statistics Sweden (Statistiska centralbyrån), CSN (the national board of student finance), and The Swedish Migration Board (Migrationsverket).
All students enrolled in a course shall be registered in Ladok. The number of registered students is one of the factors determining the allocation of funds to the University. Student finance is not made available to the students until registration is completed. It is therefore important to complete registrations as quickly as possible – preferably immediately after the roll-call.
We recommend that students register themselves via the Student Portal. The manual below describes how to register students who do not register themselves via the Student Portal.
Current guidelines on how to register first and second cycle students, in Swedish (PDF 209 kB, new tab)
For a user manual on registering in Ladok, see page on authorisation and support
Opening and closing dates for online registration are managed in Lubas. When a course or programme slot is created, the system suggests a predefined date, based on the starting date provided. If you would like to, it is possible to change the dates in Lubas when ordering courses or programme slots.
In order to register course results, you need to use the course and module codes provided in Ladok. If a course is new, or no module codes can be found, you can order these via Ubas.
Ladok registers two types of results:
- Results of modules.
- Results of completed courses (final grade).
When a course, according to the syllabus, contains one or more course components, the results shall be registered for each component, as well as for the entire course. Register results as soon as possible after examination, including grades of fail. Once all course components have been passed, a final grade shall be registered for that course.
Retrieving information from the system
In the following user manuals, you can read about how to retrieve information from Ladok, to create address lists or handle certificates, for example. User manuals for output data will be available soon.
- Recovery proceedings and restrictions in Ladok
- Create a data file
- Output data
All user manuals are available on the page about authorisation and support
Documentation for the annual report
In December and January, a number of statistical extractions are made in order to provide documentation for the annual report. Prior to this, the Student Records Office sends instructions to the departments regarding the dates for reporting.
The Department for Study Administration Systems
The Department for Study Administration Systems has the operational responsibility for Ladok, Live@Lund and Lubas
support [at] ladok [dot] lu [dot] se
Sölvegatan 18 B, Lund
SE-221 00 Lund
Internal mailing code 61