Copyright, publication and reproduction
If you write a book or an article, for instance, you are the author of that literary work, and you own the copyright to that work. The copyright will always initially be assigned to a physical person, an author, and means that they have the exclusive right to control the use of that work. Read more in the Swedish Act on Copyright in Literary and Artistic Works (1960:729) (in Swedish) on the Swedish Parliament's website.
However, the author must accept certain limitations to their exclusive rights. This applies, for example, to the right of others to cite or refer to a text. Employees at Lund University must comply with the Vice-Chancellor's decision General recommendations on Lund University's right to use copyrighted material (PDF, 50 kB, new window), which clarifies the University's right to use material produced by its employees at work. When using copyrighted material, you must respect the limitations described above and show consideration for the author.
The fact that Lund University has changed over to remote teaching has placed great demands on the different faculties, not the least by the need to adapt and create teaching material to use on platforms for online teaching and other digital tools. In this situation the same as has been mentioned above still applies when it comes to the university’s right to use copyrighted material. You can read more about this in the short memo Who has the right to teaching material when it comes to remote teaching? (PDF 122 kB, new window), which you will reach by clicking here.
Copyright can then be transferred to someone else, even legal entities, such as companies, foundations and associations.
For more information see:
A brief overview of copyright and copyright agreements (PDF 33 kB, new window) (In Swedish)
Frequently asked questions about copyright (PDF, 207 kB, new window)
Please contact the Legal Division if you have any questions.
The Legal Division, the University Library and the Department of Law have developed information materials and proposals for contract templates to be used by you when you are to publish articles in journals at Lund University.
See information materials and agreements through the following links:
- General introduction to all agreements and instructions (PDF 68 kB, new window)
- License to publish: authors - publishers (PDF, 111 kB, new window)
- Instructions for a license to publish: authors – publishers (PDF 173 kB, new window)
- Publishing agreement (PDF 102 kB, new window)
- Instructions for publishing agreements: author - Lund University (PDF 118 kB, new window)
Right to reproduce
Regulations, public authority decisions, statements made by Swedish public authorities and official translations of such works are not protected by copyright and can therefore be copied freely.
For teaching purposes
The general rule is that you may not use a work without the author’s permission, except in the case of copying for private use or other special circumstance regulated by law. Consequently, you may not copy books or other items for use at your workplace. This applies at the University as well.
A lot of copying is however often needed, especially within teaching. Therefore, there is a special agreement (the copying agreement) between the University and the organisation Bonus Copyright Access (formerly Bonus Presskopia). The agreement entered into force on 1 January 2014 and contains a number of new items since previous agreement. Among others, the agreement covers both students and teaching staff, and it provides further opportunities for copying and sharing materials digitally for teaching purposes.
Teaching staff and students may copy and share both Swedish and internationally published works, but the agreement does not give the right to copy (download, record, et cetera) moving images and recorded works.
If the University needs to copy or share copyrighted material beyond what is allowed under the agreement, it must apply for permission from the person who owns the copyright to the material.
For more detailed information on the agreement and its conditions, see Bonus Copyright Access' website - Copy and Share Protected Material within Higher Education Institutions, where the following relevant documents can be found:
- General terms and conditions for reproduction and making available at higher education institutions, effective from 2014 (HEI Agreement)
- Guide to reproduction at higher education institutions
- Quick reference guide HIE