New e-invoicing legislation as of 1 April!
In procurement processes, always inform your supplier of the new legal requirement. Refer them to lu.se/leverantör (in Swedish) or lunduniversity.lu.se/supplier (in English).
Lund University is already able to send and receive e-invoices, and central procurement processes now require both e-commerce and e-invoicing. All employees who make purchases must now inform their suppliers about this requirement. This even applies when making a purchase in a shop against an order. Please note that a PDF invoice is not considered an e-invoice.
More information, including FAQs, is available on the Staff Pages.
Please note that the new legislation does not apply to contracts signed before 1 April 2019. In these cases, it is acceptable for the supplier not to send an e-invoice. However, it is a good opportunity to inform them that they need to start e-invoicing. The requirement for e-invoicing will apply to all new business they conduct with the public sector.
Your responsibility is to inform the supplier of the requirement for e-invoicing in procurement processes, and to include the requirement in purchasing agreements. It is then up to the supplier to comply with the legislation and LU Finance will follow up on their progress.