Procurement below threshold with notice obligation

Who is to do the procurement?

If you perform the purchase for MAX IV, you are not to do the procurement yourself, but instead contact the Purchasing and Procurement Office, which will complete the purchase for you.

In 2025, there will be a gradual transition to centralised management of procurement below the threshold with notice obligation. The Purchasing and Procurement Office will take over responsibility for carrying out procurement below the threshold with notice obligation from the following dates:

• 1 January 2025: The Faculty of Law, the Faculty of Social Sciences, the School of Economics and Management, the Faculty of Fine and Performing Arts, the Joint Faculties of Humanities and Theology, the University’s specialised centres and cultural and public centres
• 1 April 2025: The Faculty of Engineering (LTH), the Faculty of Science, the University Library, Central Administration
• 1 July 2025: The Faculty of Medicine

When the Purchasing and Procurement Office is to do the procurement, you must send them an order.

You can find the order form here.

There are checklists and templates to help when you carry out the procurement yourself.

Checklists and templates

Checklist procurement below threshold with notice obligation (PDF, 858 kB, new tab)

The following decisions/documents are needed for procurement below threshold with notice obligation:

Procurement document for a procurement below threshold with notice obligation

Procurement document template for procurement below threshold with notice obligation (Word, 120 kB)

Opening protocol for procurement below threshold with notice obligation

Template procurement below threshold with notice obligation – opening protocol (Word, 78 kB)

Award decision and evaluation

Award decision template for procurement below threshold with notice obligation (Word, 83 kB)

Tool for advertising procurements

The procurement tool Mercell Tendsign (previously Visma Tendsign) is used for the advertising of procurement below threshold with notice obligation. 

• Employees of Lund University may use Tendsign Plus for integrated advertising, a question and answer function, electronic tenders via attached documents, tender opening, procurement decisions, etc., for SEK 6,000 per licence per year.
  Manual for advertising - Tendsign Plus (PDF, 1938 kB, new tab)
   
• In exceptional cases, employees of Lund University may use Tendsign Basic, which has very limited functionality. The licence is free of charge.
  Manual for advertising - Tendsign Basic (PDF, 1024 kB, new tab)
   
• Use agreement number V 2020/89 when contacting Mercell.
   
• Contact information for Mercell: Cecilia Edström, telephone +46 13- 390 05 05, email cecilia [dot] edstrom [at] mercell [dot] com

Help with conducting procurement below threshold with notice obligation

The Purchasing and Procurement Office has previously offered to conduct procurement below the threshold with notice obligation as an internal service, for a fee of SEK 730 per hour. 

Following the Vice-Chancellor’s decision to include this type of assignment in the Office's regular tasks, the payment service will no longer be offered.

The Public Procurement Act

The Public Procurement Act (LOU) regulates in detail the permitted activities of public authorities with regard to the purchasing of goods or services.

• Read more about LOU (Swedish)
• Read more about public procurement on the National Agency for Public Procurement's website