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Administrate LUCRIS

LUCRIS is a comprehensive database of Lund University's research. With the help of web administrators, economists, librarians and other groups at the university, it is enriched every day. These pages contain useful information for various administrative groups using LUCRIS.

Administrative groups that contribute

The main contributors to LUCRIS are:

  • Web editors and communicators
  • Lucat administrators
  • Economists
  • Editor of research output
  • Administrators who take out reports

There are separate pages that explain why the work is so important and how you can contribute.

There are various different roles you can apply for in LUCRIS. Identify two things before applying:

  1. What module/ what type of task do you need to do
  2. What part of the organization should your roles apply to?

Most roles are of an editing nature, which means that they are based on two things: a specific module and an organisational unit. For example, you can apply for the role of editor for personal profiles within your specific organisational unit. If you want to be authorised to edit activities as well, you have to apply for a separate role.


How to apply

Apply for a role in LUCRIS by:

1. Identify what role you need and for what part of the organisation

In your application you need to specify which level of authorisation you are in need of and for which organisation (activity unit) it is to be used. This could be a faculty, a department or similar.

2. Apply for the role

Apply for a role by contacting the responsible person at your faculty, either directly or by emailing LUCRIS support with the subject line "Application for role in LUCRIS".

Role distributors

Responsible for the distribution of roles at the faculties:


Administrative roles in LUCRIS

There are a number of different administrative roles that you may need depending on what you will be doing in LUCRIS. Here you can read about which roles you can apply for and what these entail.

  • 'Editor of Research Output' - Can create, read, update, delete, approve/validate research outputs and theses for a particular organizational unit. Apply for the role via your faculty role provider for LUCRIS.
  • 'Submitter of Research Output' -  Can enter research output for someone else within a particular organizational unit, however not validate the output. Apply for the role via your faculty role provider for LUCRIS.

'Editor of Persons' - Can update profile information for example the profile photo for people within a certain organizational unit. Apply for the role via your faculty role provider for LUCRIS.

'Editor of Activities' - Can update and delete activities for people within a particular organizational unit. Apply for the role via your faculty role provider for LUCRIS.

'Editor of Projects' - Can add and change information about a specific project within a specific organizational unit. Apply for the role via your faculty role provider for LUCRIS.

'Editor of Prizes' - Can add and change information about an award within a particular organizational unit. Apply for the role via your faculty role provider for LUCRIS.

'Editor of Curriculum Vitae' - Can work with highlighted content CV (highlighted publications) within a particular organizational unit. Apply for the role via your faculty role provider for LUCRIS.

The following roles are held by the system administrator and the management group:

  • 'Administrator' has access to all modules and can change, add, merge and delete. 
  • 'Administrator of External Organizations' can modify and merge information about external organizations. 
  • 'Administrator of External Persons' can modify and merge information about external persons. 
  • 'Administrator of Journals' updates and approves journal information. 
  • 'Administrator of Events' updates and approves information about events (for instance information about conferences, exhibitions, etc.). 

LUCRIS-courses for administrative staff

In order to obtain a certain role in LUCRIS, it may be required that you attend one of our courses. There may also be courses to attend at your faculty. Read more below about which courses are given by the LUCRIS administration, link to the next date and registration in the Competence Portal. Search for "LUCRIS":

Seminar on LUCRIS for those who work with LUCAT

Target group: LUCAT administrators

A seminar where we go through where information from LUCAT appears in LUCRIS and in the Research Portal, chance to ask questions.

Register for the course in Kompetensportalen (new tab) 

Online course about LUCRIS for those who work with LUCAT

Target group: LUCAT administrators

An online course you can take when it suits you.

The course covers what is transferred from LUCAT to LUCRIS and why, as well as what you who work in LUCAT should know about LUCRIS.

Register for the course in Kompetensportalen (new tab)

Target group: administrator/ with some kind of administrative role in LUCRIS.

The course goes through all parts of LUCRIS and gives tips on how you as an administrator can work with LUCRIS and how you can help your organization in particular.

Register for the course in Kompetensportalen (new tab)

Research contracts in LUCRIS - the purpose, benefit and advantages from an administrative perspective

Target group: economists/administrative staff who handle externally financed contracts

The course goes through how the registration of external research contracts takes place in LUCRIS but at the same time is kept in a diary in W3D3.

Register for the course in Kompetensportalen (new tab)

Online course: Externally financed contracts in LUCRIS 

Target group: For those who work with externally financed contracts.

A review of how and why externally financed contracts end up in LUCRIS and in w3D3. Courses are aimed economists or you who handle externally financed contracts.

Register for the course in Kompetensportalen (new tab)

Basic course in reviewing research output in LUCRIS for beginners

Target group: librarians/ "Editor of research output"

A basic course for those who will/have just started validating research output in LUCRIS.

Register for the course in Kompetensportalen (new tab)

Data quality and review of research output in LUCRIS

Target group: librarians/ "Editor of research output"

A recurring workshop for reviewers to address issues and solutions in relation to the validation of research output.

Register for the course in Kompetensportalen (new tab)

Online course: Review of theses in LUCRIS

Target group: librarians/ "Editor of research output"/ thesis administrators

A course for those who validate theses in LUCRIS, what applies, why and how.

Register for the course in Komptensportalen (new tab)

Contact the LUCRIS support

E-mail:  servicedesk [at] lu [dot] se
Phone: 046-222 90 00
Monday - Friday 8:00-17:00
Web form:  support.lu.se