Conference services

LU Conferences offers conference services that include everything from premises, technical solutions and refreshments to printed material, pens and accommodation. A selection of what LU Conferences can offer is listed below.

See the rules that apply to meetings.

Hybrid public defences of doctoral theses

Price of a hybrid public defence

A hybrid public defence of a doctoral thesis costs SEK 33 000 – 40 000.

The price includes technicians on site, technology, rehearsals and test connections. The price does not include any rental costs for the venue. Please note that LU Conferences does not receive any OH funding for this activity and there is no profit margin built into the price.

Maximum eight people

The technicians work with many different events and meet many different people. LU Conferences therefore aims to keep the number of people physically attending the public defence as low as possible. The Swedish Public Health Agency’s normative recommendation to limit gatherings to eight healthy people at most, applies to protect all those present from infection. For all events, two to four people from LU Conferences are in attendance. They must be included in the total number of participants present.

Please note that LU Conferences follows the Swedish Public Health Agency’s recommendations regardless of whether or not the gathering is considered to be public.

Book in good time

Currently, if you need to arrange a digital public defence of a doctoral thesis or a digital meeting, you must plan ahead and order the event at least eight weeks in advance.

Remote audience

The audience can follow the public defence in real time, online. This enables relatives and friends to take part without physically attending the event.

Everything is saved

The public defence is recorded, saved and made available for download after the event.

For more information on hybrid public defences of doctoral theses, please contactbokning [at] service [dot] lu [dot] se"> bokning [at] service [dot] lu [dot] se

Premises and accommodation

  • Booking of hotels and LU Guest House
  • Booking of conference venues
  • Booking of premises and venues for pre- and post-conference events, accompanying guest programmes, dinners and social activities
  • Venue set up and restoration (arranging of furniture, signage, decorations and branding)

Food and beverages

  • Agreement with caterers
  • Recycling

Exhibitions and posters

  • Poster screens
  • Exhibition support

Conference material

  • Layout and printing of marketing material
  • Posters, name badges, signs
  • LU merchandise

Fee and registration management

  • Conference website
  • Handling of fees
  • Handling the registration of participants

Technical solutions

  • Audio, lighting and images
  • Streaming services and filming
  • Digital meetings

Network

  • Contacts within the municipality and region
  • Tips on suppliers, venues and tools

Payment solutions

The Finance division can help with collecting payments from conference participants. LU Conferences offers support services for creating a conference website, the handling of fees and the registration of participants.
Read more here about how to collect payment during your event.