Other types of leave
To apply for leave, you should submit an application to your line manager. If you are only going to be absent for a few hours, for example for a doctor’s appointment, it may be sufficient to make a note of this on your flexitime form. Irrespective of the length of the period of leave, you must always speak to your manager beforehand.
There are a few (unusual) types of authorised leave that are not included in Primula and for which applications are still to be made using a paper form, such as:
- Statutory right to authorised leave of absence to try different work because of illness
- Statutory right to authorised leave for Swedish language training for immigrants
- Statutory right to authorised leave to run a business
For certain types of approved leave, you have the right to receive your salary without reductions:
- visits to a doctor, to the University’s occupational health service, to outpatient care or maternity care and for blood donation, if you cannot attend outside work hours
- emergency dental care and examination or treatment after referral from a dentist or doctor, if you cannot attend outside work hours
- cases of serious illness, deaths, funerals within your immediate family or among close relatives (maximum 10 days per calendar year)
- moving house, if a relocation allowance is paid out (maximum 3 days)
- moving house in other cases (one day)
- trade union assignments (maximum 10 days per calendar year)
- graduation and examinations (maximum 5 days per calendar year)
Cases of serious illness
Cases of serious illness are defined as illnesses of a life-threatening nature or medical emergencies. This does not cover leave for other reasons connected to the illness of a relative, such as caring for the patient.
The Ordinance respecting Leave of Absence regulates or lays down additional rules on the following types of leave:
- Leave for international secondments etc.
- Parental leave
- Leave for certain local government assignments
- Leave for trade union representation
Leave can also be granted in other situations, on the condition that there are valid reasons and it is not detrimental to the University’s activities.
As a rule, you are entitled to leave for study purposes. You have the right to take study leave for the entire year, but you can also limit your leave to the semester period. There is normally no remuneration from your employer during this type of leave.
One condition is that the studies undertaken follow a syllabus or similar plan and include teaching.
The application for leave is to be submitted as early as possible. Your employer may be entitled to postpone the leave for up to six months.
If you choose to withdraw from your studies, you have the right to return to work. You must allow for a certain delay in this. If your period of leave has lasted over a year, your employer has the right to postpone your return to work for a month. If your period of leave has lasted for a shorter period of time, your employer can postpone your return for two weeks.
You are entitled to unpaid leave for assignments as a member of the Riksdag (Swedish Parliament) or other political assignments in local or regional government from the day you enter office until the day you leave office. You must inform your line manager of the assignment and its scope as early as possible.
As a rule, leave for military service is unpaid. However, there are some exceptions:
- Refresher training
For refresher training or the equivalent, a salary supplement is to be paid as necessary to bring the total level of remuneration up to 90 per cent of the fixed salary.
- Service as a reservist
During leave for service as a reservist, 25 per cent of the fixed salary is paid. Individual agreements may be reached on the payment of a higher percentage of the salary.
- Other military service
For leave for other military service and training, your employer may allow you to receive a certain percentage of your salary if the employer considers this reasonable, taking into account the total remuneration you receive during the period of leave.
You can also apply for leave for what is usually termed "private matters". This could be testing a job with another employer or travelling, or any other reason not listed above. Leave for such reasons is not an entitlement.
Salary reductions for this type of leave are:
- For leave of a maximum of five consecutive working days:
reduction for each working day of leave of 4.6 per cent of the fixed monthly salary.
- For leave of six or more consecutive working days:
reduction for each calendar day of leave of 3.3 per cent of the fixed monthly salary.
- For leave for part of a day:
reduction for each hour of leave of the fixed monthly salary divided by 175.
- For leave for care of a relative:
reduction for each hour of leave of the fixed monthly salary times 12 and divided by the annual working hours.
If a period of leave lasts for one or more calendar months, the entire fixed monthly salary is deducted.
If the leave is only part-time, the salary reduction is reduced in line with the hours of leave.
On the Swedish legislation website Notisum (in Swedish):
- Ordinance respecting Leave of Absence
- Trade Union Representatives (Status at the Workplace) Act
- Act on Compensation and Leave for the Care of Close Relatives (Sections 20−25)
- National Total Defence Service Act
- Act on the Right to Leave to Conduct a Business Operation (Section 3)
- Swedish Language Education Act (Section 1)
Please contact your line manager or the human resources officer within your department/faculty or equivalent.