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Health promotion

All employees at Lund University are entitled to reimbursement of health promotion activities and to a health promotion hour.

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You are reimbursed for the cost of simple and relatively inexpensive health-promoting activities. Both conditions must be met for the activity to quality for reimbursement. Lund University accepts only the activities available on the Tax wellness active ethereal A-Ö.

Consult the Swedish Tax Agency’s website for a list of approved activities (in Swedish)

As the Swedish Tax Agency’s guidelines now allow health promotion reimbursement for apps for activities like running, Lund University has decided, as of 1 January 2021, also to approve health promotion reimbursement for participation in running groups led by a gym or other organisation with a corporate identity number. 

Family membership cards and entrance fees for sporting events, personal starting fees in competitions and memberships in associations are taxable. Lund University does not reimburse the cost of taxable activities.

Likewise, Lund University does not reimburse expenses paid by someone other than the employee applying for health promotion benefit. For example, this is common in the case of ski trips and rent of sports halls where several people share a cost but only one person is responsible for payment to the other party.

All employees are included

This benefit is offered to all employees, including those on short-term, part-time and substitute contracts.

Maximum amount

A gym membership or equivalent cost is reimbursed up to a maximum of SEK 1 870 (or the sum actually paid for a calendar year, whichever is lower). You can choose to use your health promotion benefit for several different activities.

The full amount is paid if your employment contract exceeds 6 months in one calendar year. Employment which runs for a period shorter than 6 months in one calendar year generates a health promotion reimbursement for the months you have been employed during the calendar year. For example, an employment period of 3 months in one calendar year generates three twelfths of the maximum reimbursement.

Payment of the reimbursement

Health promotion reimbursement is paid out for receipts dated one year back at most. Reimbursement is paid out twice per year at most. 

Register your request for health promotion reimbursement in Primula, under the menu 'My page'.

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Reimbursement requires the submission of an original receipt from the activity provider, showing the price, your name, the period covered, the salesperson, and the service purchased. Do not send original recepits to SSC. The original receipts are to be sent to LU’s Human Resources, internal mailing code 31. Label the internal mail envelope "For review". The address for regular mail is:

Lunds universitet
Sektionen HR
Box 117
221 00 Lund
Label the envelope "For review"

If you pay for the activity via direct debit (autogiro) you are to attach a copy of the account statement and a dated receipt from the activity provider showing your name, the price and the period covered. Reimbursement is offered at most twice per year, after the account has been charged.

Reminder of procedures for health promotion reimbursement  

In order to be reimbursed for health promoting activities that have been purchased and paid for during 2020, you must have registered your applications/cases in Primula no later than 15 January 2021. After this date, it will not be possible to apply for reimbursement for activities in 2020.

For purchases made in November and December 2019, you can apply for reimbursement up to and including the equivalent date in November and December 2020. 

LU Human Resources processes all applications for health promotion reimbursement and has a heavy workload at the end of the year. To avoid excessive delays in payment of health promotion reimbursement, please do not wait until the end of the year to file your applications but rather to

  • apply for reimbursement in Primula as they go along, in cases where you make several health promotion-related purchases during the year. 
  • send in your receipts to Human Resources as soon as the total has reached the maximum reimbursable amount (SEK 1870 per calendar year). 

Cases with incomplete documentation will be rejected 

When applying for reimbursement for benefits, it is important to submit complete documentation. For example, the expenses attachment in Primula must always be printed out and sent in together with the receipts/statements. Incomplete cases with no receipts/statements will be rejected.  

If you have any questions, please contact HR via friskvard [at] hr [dot] lu [dot] se. Unfortunately LU Human Resources cannot communicate via Primula.  


Health promotion hour

You are entitled to 60 minutes of health promotion time per week if you work full-time. This includes the time it takes you to get to and from your activity, as well as any other preparation. 

If you work part time, you are entitled to health promotion time in proportion to the scope of your working hours. This means that if you work 50% of full time, you are entitled to 30 minutes of health promotion time per week. 

The activity can be divided into shorter sessions, for example three 20-minute sessions or two half hour sessions. Check with your manager when planning how to use your health promotion hour.

Now you can use your health promotion hour at any time during your ordinary working hours, and not just between the hours of 10:00 and 14:00 as it was previously. The health promotion hour should be used so that you regain energy during the working day and make the most of daylight hours.

Reporting health promotion hours

When you use your health promotion hour, you record it on your monthly flexitime report. If you do not have flexitime, discuss how to report the health promotion hour with your line manager.

Read more about flexitime and how to report it here

Contact

Please contact your line manager or the human resources officer within your department/faculty or equivalent.

Contact Primula support

Primula support (in Swedish)

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