Business travel insurance
When you go on a business trip, you are covered by Kammarkollegiet’s business travel insurance. Extra cover is available through the Diners Club TAC travel insurance policy, provided that you book your trip through the University’s procured travel agency. If you are abroad for an extended period, different rules apply. Find out what applies to you below.
If you are travelling on behalf of Lund University, you are covered by Kammarkollegiet’s business travel insurance. You must take the Swedish State Business Travel Insurance Certificate with you as proof of your insurance coverage. On the back of the certificate, there is information about whom to contact if something goes wrong during the trip.
If you are not covered by the business travel insurance policy, a special travel insurance policy can be taken out instead.
Things to consider when travelling for business
When going abroad on a business trip representing the University you need to acquire, among other things:
• Kammarkollegiet’s business travel insurance certificate
• vaccinations, if required
• visa, if required
• insurance certificate for application for a visa (e.g. USA and Russia)
• for business trips within the EU/EEA, or Switzerland, you must bring the European health insurance card. You order this card yourself from the Swedish Social Insurance Agency.
Kammarkollegiet business travel insurance
The business travel insurance policy is a group policy, which means that employees are covered for all domestic and international trips made representing the University. Non-employees can also be covered by the policy if they are travelling on behalf of the University.
Important information about the insurance policy:
• The policy applies throughout the business trip and corresponds to ordinary travel insurance.
• The policy applies worldwide, including in regions where the Ministry for Foreign Affairs advises against travel.
• The policy does not have an excess.
• The policy does not apply for journeys to and from work.
Kammarkollegiet has revised the Swedish State Business Travel Insurance. These terms take effect on 1 January 2020.
Read more about changes to the travel insurance from 1 Jan 2020 (PDF, 16 kB, new tab)
When you go on a business trip, you must take the Swedish State Business Travel Insurance Certificate with you. The certificate is proof that you are covered by the business travel insurance policy. On the back of the certificate, there is information about whom to contact if something goes wrong during the trip.
The certificate is available from your administrator, who orders it from the Human Resources Division. The certificate may be issued for a couple of years at a time, but never longer than the end of your contracted period of employment.
Administrators responsible for ordering travel insurance certificates do so by emailing the number of certificates required and their recipients’ addresses to forsakringskortet [at] pers [dot] lu [dot] se.
Do you need help during your business trip?
If you are in an emergency and need immediate assistance when you are abroad, contact Falck Global Assistance.
Telephone: +46 8 587 717 49
Fax: +46 8 505 939 13
Email: fga [at] se [dot] falck [dot] com
Filing a claim through Kammarkollegiet’s business travel insurance
If something goes wrong during your business trip, you are to report it to Kammarkollegiet through a form. You must enclose any receipts on your expenses and certificates related to the event. The report must be signed by you and your line manager before sending it to Kammarkollegiet, 651 80 Karlstad.
Kammarkollegiet travel insurance
If you are not covered by the business travel insurance, a special travel insurance policy can be taken out instead. Kammarkollegiet’s travel insurance may be suitable for accompanying family members, for example.
Kammarkollegiet has revised its travel insurance policy. The terms take effect on 1 January 2020.
Filing a claim through Kammarkollegiet’s travel insurance
If something goes wrong during your trip, you are to report it to Kammarkollegiet through a form. You must enclose any receipts on your expenses and certificates related to the event.
Spending an extended period abroad
Lund University employees who will be working abroad for an extended period are to have a special international contract (URA).
You can also be stationed abroad if you are to serve abroad for a short period but are accompanied by your family. An international contract must be drawn up in such cases and a special insurance policy taken out, known as URA insurance. URA insurance only applies for employees on an international secondment for which a URA contract has been drawn up. You may also take out supplementary property insurance.
Contact your manager or nearest human resources officer to find out more about the rules that apply when you are abroad for a long period.
Filing a claim when stationed abroad (URA)
If you have an international contract (URA) you are to submit the insurance claim and any receipts, along with a copy of the insurance confirmation to your manager. Both you and your manager must sign the claim, after which your manager is to submit the claim report to Kammarkollegiet.
Supplementary travel insurance
Supplemental travel insurance from Diners Club TAC available through Moderna försäkringar insurance company provides additional coverage for all trips booked through the University’s procured travel agency and thereby paid with an SEB travel expense account.
Travel expense reports for both domestic and international travel, with associated expenses, must always be filed immediately after completing your trip, and within a year at most. It is not possible to register receipts in Primula dated more than one year prior. This also applies to private expenses not linked to any trip.
The insurance covers:
- excess elimination
Unless otherwise stated, reimbursements are paid on presentation of receipts. Taxes and fees are not included in the insurance.
Filing a claim
Please contact your line manager or the human resources officer within your department/faculty or equivalent.
Contact Falck Global Assistance if you are in an emergency situation and need rapid assistance when you are abroad.
+46 8 587 717 49
Fax: +46 8 505 939 13
fga [at] se [dot] falck [dot] com