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What to include in the report

On this page you will find clear instructions on what to include in the report if you are about to make a report about a suspected disciplinary offence. You will also find templates that you may use, both in Swedish and in English.

Templates on reports

Suspected cheating (Word 75 kB, new window)

Disruption or obstruction of teaching (Word 75 kB, new window)

Disruptive activity (Word 75 kB, new window)

A report should include:

Basic information

  • The student’s name and personal identity number, for identifying the student in question in Ladok
  • The student’s address and email address, should the department have others than the ones available in Ladok
  • Name of the course, course code and the number of higher education credits that the course, on which the suspected cheating or disruption during exams or other assessments of study performances occurs, is worth
  • Which test or examination that the suspicion concerns and how many higher education credits it is worth (or how many higher education credits the assignment is estimated to be worth)
  • Date of the occurance taking place (in an assignment: the date the assignment was handed in) as well as when the suspicion arose
  • Which department (or equivalent) that holds the course in question
  • The name of the person reporting the student, this person's role within the work place as well as where this person is employed (department or the like)
  • Please attach the course syllabus and, if relevant, the instructions for the assignment or examination in question

Description of the basis of the report

  • Facts of the matter - Describe what has happened and why you, the person making the report, are finding that the student may have committed a disciplinary offence. When explaining, please make sure this is sufficiently clear to both the student as to the Vice Chancellor/the Disciplinary Board
  • Any oral explanations made by the exam vigilants or any other witness are to be documented and should be attached with the report. Please also add the name and telephone number to any witnesses 
  • Notes from potential discussions with the student in question

If the suspicion concerns plagiarism - please also attach

  • The text submitted by the student and any sources that the student is suspected to have copied from. It is important that the passages in the student's text in which you suspect plagiarism are clearly marked so that it is clear to both the student and the Vice Chancellor/the Disciplinary Board what the suspicion entails. Please also make corresponding marks (for example by highlighting or numbering) in the texts which the student is suspected to have copied from. Please also note that markings in texts need to be clear enough to be visible even after copying
  • The report from Urkund, if the suspicion has arisen after hits in Urkund
  • Any descriptions regarding essay writing and/or plagiarism which has been given to the students on the relevant course
  • If there are any other suspicious similarites other than linguistic ones, please also describe these in the report (for example arrangement or disposition of the text or research ideas)

If the suspicion concerns usage of unauthorised aids - please also attach

  • Pictures of the unauthorised aid. Please consider that any markings in texts need to made clear so that they are visible even after copying!
  • The information the students on the course have been given about authorised as well as unauthorised aids

If the suspicion concerns cheating at an exam

Please consider if any of the following aspects may be of interest to the investigation

  • How many students took the exam at the time
  • Is there a toilet list
  • Is there a placement list regarding the exam hall
  • How many exam vigilators were in the exam hall? Where were they? Did they see something that might be of interest?

Other things to consider

When you are making a report on suspected disruption or harassments the report will need to be adapted according to the circumstances of the specific case. Please feel free to use the templates above for help.

The student will see the report made - please consider this and do not include any information which is not relevant for the investigation.

If the case involves a course or programme in English and the student does not speak Swedish, we recommend that that report be written in both English and Swedish. If the student speaks Swedish, the report should be made in Swedish, since the investigation of the case normally is in Swedish.

If the student does not speak Swedish, please include this information in the report.

Page Manager:

Contact

For questions about the process in disciplinary matters, contact:

Johanna Alhem
Legal counsel
johanna [dot] alhem [at] legal [dot] lu [dot] se
+46 46 222 09 85
 

Maria Hamberg
Legal counsel
maria [dot] hamberg [at] legal [dot] lu [dot] se
+46 46 222 08 90

 

Nicolina Levander (leave of absence)
Legal counsel
nicolina [dot] levander [at] legal [dot] lu [dot] se
 

 

Note! Send your reports to:

disciplin [at] lu [dot] se

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu [dot] se

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