When to report
When to report and by whom?
Founded suspicions of disciplinary offences shall be reported promptly to the Vice-Chancellor, in accordance with Chapter 10 Section 9 of the Higher Education Ordinance. Suspicions must be based on objective grounds, but the threshold is low. A suspicion on the basis of only very little factual evidence may suffice for a report to be made. Purely subjective intuition is not sufficient, however.
Read more in Hans-Heinrich Vogel’s paper Procedures for dealing with disciplinary matters according to the Higher Education Ordinance – some matters in administrative law, (PDF, 48 kB new window) (in Swedish)
The Higher Education Ordinance does not specify who should file a report. Therefore, it is not only the responsibility of certain officials, such as heads of department and examiners, but all university staff are obligated to report suspected disciplinary offences to the Vice-Chancellor.
According to the Higher Education Ordinance, reporting shall be made promptly, which means that disciplinary matters must be given high priority. As soon as suspicion arises, a report must be drawn up. Promptness generally means that reporting to the Vice-Chancellor must not be delayed by, for example, briefing a department board, which cannot convene at very short notice.
The report shall address the Vice-Chancellor, but be sent to the Legal Division
Please note that reports shall be made to the Vice-Chancellor and not the Disciplinary Board. The report shall, therefore, address the Vice-Chancellor, but should be sent or handed in to the Legal Division at the Legal and Record Management Division, internal mail code 31, as the Legal Division is commissioned to manage the investigation of disciplinary matters by the Vice-Chancellor. Your report can also be sent via email to disciplin [at] lu [dot] se. The report does not have to be signed by the person making the report. (The Legal Division handles the registration of the case in DFS/W3D3, including the report when it is filed.)
When reporting a suspected disciplinary offence, you should also inform the head of department and/or director of studies at your department. Should the suspicion involve cheating on an exam or other forms of assessment of student performance, you must also notify the examiner for that particular course.
The department or the staff member who files a report on a student should also inform the student about the suspicion of a disciplinary offence and that you are obligated to report the suspicion to the Vice-Chancellor. Note any comments made by the suspected student in connection with this conversation, and include them in the actual report. The department should not take further action, but rather make a prompt report to the Vice-Chancellor, as previously stated.
Different types of disciplinary offences
Deceiving in examinations or other forms of assessment of study performance – cheating
Penalties may be issued if an investigation establishes that a student has deliberately deceived in an examination or other assessment of study performance, or if the student has knowledge of such actions being initiated or taken.
Read more in Nils Jareborg’s paper Disciplinary responsibility for students found cheating or disrupting, (PDF, 70 kB, new window) (in Swedish)
A clear example of cheating is using prohibited aids during an exam, such as notes on slips of paper or unauthorized notes in books. On take-home exams or other written assignments, copying other people’s text without marking them as quotations may be considered cheating. For more information regarding plagiarism, see Guidelines and regulations on plagiarism and deceitful plagiarism in first-, second- and third-cycle education at Lund University (PDF, 400 kb, new window).
An attempt to cheat is sufficient for a penalty to be issued, for instance, taking notes into an exam with the intention of using them. The student could then be found guilty even if the notes were not actually used.
Especially on take-home exams, where departments often encourage a certain amount of collaboration, it is important to know that helping someone else to cheat can be regarded as cheating. Students who allow someone else to copy their answers could be made subject to disciplinary proceedings.
Disrupting or obstructing teaching, tests or other activities within the framework of courses and study programmes at the higher education institution
Violating regulations might disrupt activities, for example, during laboratory exercises or examinations. If a student fails to attend various rehearsals in an acting class, for instance, this could be considered a major disruption (see above, Jareborg).
Disrupting activities in the library of the higher education institution or other separate establishments at the institution
The libraries have rules and it is important that you follow them. The most common offence students commit is not registering their loans of library books. Another form of disruption is using the University’s computer network for prohibited activities.
Subjecting another person to harassment
To be considered a disciplinary offence, the harassment must be directed at another student or member of staff at the University and relate to one of the grounds of sex, transgender identity or expression, ethnicity, religion or other belief, disability, sexual orientation or age. Sexual harassment is also a disciplinary offence.
For questions about the process in disciplinary matters, contact:
johanna [dot] alhem [at] legal [dot] lu [dot] se
+46 46 222 09 85
nicolina [dot] levander [at] legal [dot] lu [dot] se
+46 46 222 08 90
Note! Send your reports to:
disciplin [at] lu [dot] se