Erasmus+ staff training

What is the aim of the programme?

Erasmus+ staff training supports the professional development of HEI teaching and non-teaching staff as well as the development of involved institutions. It may take the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at another relevant organisation somewhere in Europe.

It is your responsibility to organise the activity. You can then apply for Erasmus funding for the activity.  

If, for example, you wish to participate in a Staff Training Week, you can search for a relevant activity on the EU website.

Read more about Staff Training Weeks on the EU Commission website

Which countries and higher education institutions can I visit in Europe?

You can visit higher education institutions, companies or organisations in any of the countries participating in Erasmus+. There is no requirement for a bilateral agreement with the partner university that you want to visit.

Search for partner universities in Europe in SoleMove

Who can apply for funding?

All employees at Lund University, i.e. technical/administrative staff, researchers, teaching staff and doctoral students.

How much Erasmus+ funding can I apply for?

Contact ErasmusStaff [at] er [dot] lu [dot] se if you want to know how much Erasmus+ funding you can receive for your stay and trip.

How does the selection process work?

The budget of the EU/UHR can vary from year to year. Precedence is given to applicants who have not previously been granted funds for staff training. Individual applicants and applications with a maximum of two participants are given precedence over group applications.

How much time can I spend abroad?

The stay must be for a minimum of 2 working days. The maximum period granted is normally 1–2 weeks.

Application period

Applications are handled throughout the year. If you have questions, please contact ErasmusStaff [at] er [dot] lu [dot] se

What compensation can I receive?

Funding comprises an amount based on the duration of the stay (daily subsistence allowance) and a travel allowance based on the distance between the home university and the receiving institution according to the EU Commission’s distance calculation. You can also receive compensation for travelling days to and from the destination.  

The two parts form together the grant that will be transferred to the department upon return from the mobility. The grant from the Erasmus programme is not intended to cover all the costs for the trip. It is important that you come to an agreement with your division manager/head of department about how you will cover the costs of the exchange that may exceed the scholarship amount. In the case not all funding is used, it will be kept by the department.

One part of the grant is based on the distance between Lund and the city of the destination. The sums below cover both ways, but they are based on the single way. To calculate the distance, the Distance calculator of the European Union should be used.

Link to EU Distance Calculator – distance calculation to destination

Travel distance - Travel from Lund University to the city of the hosting institution (one way)	Grant per person for a return trip
Trips between:
10 and 99 km	23 EUR
100 and 499 km	180 EUR
500 and 1999 km	275 EUR
2000 and 2999 km	360 EUR
3000 and 3999 km	530 EUR
4000 and 7999 km	820 EUR
8000 or more	1500 EUR

The daily amount is a grant to cover costs for hotel, allowance, etc. It is based on the number of days (full time) that the staff training takes place.

Receiving country	Amount per day during the first 14 days	Amount per day from day 15 to day 60
Group 1
Denmark, Finland, Great Britain,Iceland, Ireland, Lichtenstein, Luxembourg, Norway	180 EUR	126 EUR
Group 2
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain	160 EUR	112 EUR
Group 3
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, the Republic of North Macedonia,Turkey, Serbia	140 EUR	98 EUR

Link to Erasmus+ Programme Guide on utbyten.se (UHR – the Swedish National Agency for Erasmus+)

Is there anything that compensation does not cover?

The Erasmus grant is not to be used to cover course or conference fees.

How do I apply for Erasmus+ staff training?

Fill in the online application form to apply for an Erasmus grant.

Link to application form – select STT – Staff Training

Completion of your online application generates three documents:

1. Mobility Agreement for Training 
   This is to be signed by the sending (head of department or equivalent) and receiving higher education institution (head of department or equivalent) and by you. Otherwise, follow the instructions in the application form. 
2. Grant Agreement
   This is to be signed by you.
3. Statement of Costs
   This is to be filled in and signed by you after the completed mobility.

Where do I send the completed application? 

Send the Mobility Agreement for Training and Grant Agreement documents to ErasmusStaff [at] er [dot] lu [dot] se

How will I know that I have been granted funding for staff training?

It is confirmed when you get back the signed Erasmus+ Grant Agreement from External Relations stating that your application has been granted.

When will I receive a decision regarding my application?

Decisions on the allocation of funding are announced about 2 weeks after the application has been received.

Reporting of staff training 

• Certificate of Attendance
  The document is issued when the application is approved. This is to be signed by the host university and by you. 
• Statement of Costs
  The document is accessed via the application link and is to be filled in and signed by you. Click on the line “I have already applied for the scholarship this academic year and want to see my file”.
  Talk to the finance officer at your department if you are uncertain about which cost centre and activity to state.  
• Report in the Erasmus Mobility Tool
  The Erasmus participant report is sent to you after the completed mobility.

Send the documents to ErasmusStaff [at] er [dot] lu [dot] se, at the latest one month after your return.

What is the payment method?

The funds are paid to your division/department after the final documentation is received. Payments are made according to the currency exchange rate that applied when the funds were received by Lund University. To receive payment for your trip, you submit a travel expense report in Primula.

How soon will my department receive the Erasmus funds?

The processing period is normally 2–3 weeks. However, processing and payments may take longer during holiday periods.

Advice before departure

• During your stay abroad you will be insured through Kammarkollegiet. Contact your department for more information.
  Read the terms of agreement at Kammarkollegiet’s website
• Bring the Försäkringskassan (Swedish national insurance agency) European health insurance card for a discount on possible health care costs.
  Order the European health insurance card at Försäkringskassan’s website
• Bring information material on Lund University
  Link to Corporate Communications
• Bring gifts for the host institution.
  Find gifts at Lund University's "Universitetsbutiken"
• Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you should meet, or if there is something you should know about regarding the relations and collaboration between the universities. 
  Here you will find contact information for the faculties' international offices