What is the aim of the programme?

All staff members can receive funding for job shadowing – taking part, for example, in the regular work at a partner university, company or organisation. You can also receive a grant for study visits and participation in courses, seminars or workshops with a clear connection to your work. 

It is your responsibility to organise the activity. You can then apply for Erasmus funding for the activity.  

If, for example, you wish to participate in a Staff Training Week somewhere in Europe, you can search for a relevant activity on the EU website.

Read more about Staff Training Weeks on the EU Commission website

Who can apply for funding?

All employees at Lund University i.e. technical/administrative staff, researchers, teaching staff and doctoral students.

How much time can I spend abroad?

The stay must be for a minimum of 2 working days. The maximum period granted is normally 1–2 weeks.

Application period

The deadline for mobility applications for the autumn is 1 June the same year. For the spring, the application deadline is 1 December the year before the staff training is to take place. 

If funds are still available, it is also permissible to apply after the application deadline. 

What compensation can I receive?

Funding comprises an amount based on the duration of the stay (daily subsistence allowance) and a travel allowance based on the distance between the home university and your destination according to the EU Commission’s distance calculation. You can also receive compensation for travelling days to and from the destination.  

The grant from the Erasmus programme is not intended to cover all the costs for the trip. It is important that you come to an agreement with your division manager/head of department about how you will cover the costs of the exchange that may exceed the scholarship amount.

Compensation levels for staff training, academic year 2019/20 (PDF – 310 kB, new window)

Link to EU Distance Calculator – distance calculation to destination

How do I apply for Erasmus+ staff training STT?

Fill in the online application form to apply for an Erasmus grant.

Link to application form – select STT – Staff Training

Completion of your online application generates three documents:

• Mobility Agreement for Training 
  This is to be signed by the sending (head of department or equivalent) and receiving higher education institution (head of department or equivalent) and by you. Otherwise, follow the instructions in the application form. 
• Grant Agreement
  This is to be signed by you.
• Statement of Costs
  This is to be filled in and signed by you after the completed mobility.

Where do I send the completed application? 

Send the Mobility Agreement for Training and Grant Agreement documents to carina [dot] holmberg_pousette [at] er [dot] lu [dot] se at External Relations, at the latest on the application deadline date for the semester to which the application applies.

When will I receive a decision regarding my application?

Decisions on the allocation of funding are announced about 2 weeks after the application deadline.

Reporting of staff training 

• Certificate of Attendance
  The document is issued when the application is approved. This is to be signed by the host university and by you. 
• Statement of Costs
  The document is accessed via the application link and is to be filled in and signed by you. Click on the line “I have already applied for the scholarship this academic year and want to see my file”.
  Talk to the finance officer at your department if you are uncertain about which cost centre and activity to state.  
• Report in the Erasmus Mobility Tool
  The Erasmus participant reportis sent to you after the completed mobility.

Send the documents to carina [dot] holmberg_pousette [at] er [dot] lu [dot] seat External Relations, at the latest one month after your return.

What is the payment method?

The funds are paid to your division/department after the final documentation is received. Payments are made according to the currency exchange rate that applied when the funds were received by Lund University. To receive payment for your trip, you submit a travel expense report in Primula

Link to questions and answers regarding staff training

Read more about international opportunities and partnerships and view the list of the University’s partnership agreements with universities abroad

Advice before departure

• During your stay abroad you will be insured through Kammarkollegiet. Contact your department for more information.
  Read the terms of agreement at Kammarkollegiet’s website
• Bring the Försäkringskassan (Swedish national insurance agency) European health insurance card for a discount on possible health care costs.
  Order the European health insurance card at Försäkringskassan’s website
• Bring information material on Lund University
  Link to Corporate Communications
• Bring gifts for the host institution.
  Find gifts at Lund University's "Universitetsbutiken"
• Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you should meet, or if there is something you should know about regarding the relations and collaboration between the universities.