Erasmus+ teaching staff mobility
Teaching in Europe
What is the aim of the programme?
Teaching staff, researchers and doctoral students can receive funding for teaching, lectures, seminars, supervision and examinations at a partner university in Europe.
Which countries and higher education institutions can I visit in Europe?
You can visit higher education institutions in any of the 30 other countries participating in Erasmus+. There is a requirement for a bilateral agreement with the partner university that you want to visit. If there is no valid agreement, contact the international coordinator at your department/faculty and discuss the possibility of drafting an agreement.
Who can apply for funding?
Those involved in teaching students at Lund University are entitled to apply for teaching staff mobility. Consequently, there is no requirement for regular employment as instead there may be an agreement between Lund University and the teaching staff member, or Lund University and Region Skåne, for example. However, the exchange must take place during the period that the teaching staff member is affiliated to Lund University.
Agreements between higher education institutions
Before applying, you need to check that there is an agreement for teaching staff mobility between your department/faculty and the higher education institution that you are applying to visit. If there is no valid agreement, contact the international coordinator at your department/faculty and discuss the possibility of drafting an agreement.
How long can I spend abroad?
The stay must include a minimum of 2 working days and a minimum of 8 teaching hours. For longer periods, a minimum of 8 teaching hours per week applies. The maximum period granted is normally 2–3 weeks.
What does the term “teaching” cover?
Teaching is considered to include all types of teaching of students in first, second and third cycle education in which the teaching staff member is physically present at the host higher education institution, for example lectures, seminars, individual supervision, examinations etc.
Seniority in service is to be reported according to the EU, but there is no clear definition of the different categories. In general, junior refers to doctoral students, lecturers and senior lecturers up to those with qualifications required for appointment as an associate professor, intermediary refers to associate professors or researchers/senior lecturers with qualifications required for appointment as an associate professor. Senior is equivalent to highly experienced senior lecturers and professors.
Description of the mobility
Regarding the fields “Overall objectives of the mobility”, “Added value of the mobility”, “Content of the teaching programme” and “Expected outcomes and impact” in the application form, it is sufficient to provide a brief description of the planned mobility (a few sentences in each field is enough).
There is no deadline for applications for teaching staff mobility. Applications are processed as they are received. Remember to apply for scholarship funding in good time before you depart, preferably at least one month in advance.
What compensation can I receive?
Funding comprises an amount based on the duration of the stay (daily subsistence allowance) and a travel allowance based on the distance between the home university and the host university according to the EU Commission’s distance calculation. You can also receive compensation for travelling days to and from the host university.
The two parts form together the grant that will be transferred to the department upon return from the mobility. The grant from the Erasmus programme is not intended to cover all the costs for the trip. It is important that you come to an agreement with your division manager/head of department about how you will cover the costs of the exchange that may exceed the scholarship amount. In the case not all funding is used, it will be kept by the department.
One part of the grant is based on the distance between Lund and the city of the hosting institution. The sums below cover both ways, but they are based on the single way. To calculate the distance, the Distance calculator of the European Union should be used.
Travel distance - Travel from Lund University to the city of the hosting institution (one way)
|Grant per person for a return trip|
|10 and 99 km||23 EUR|
|100 and 499 km||180 EUR|
|500 and 1999 km||275 EUR|
|2000 and 2999 km||360 EUR|
|3000 and 3999 km||530 EUR|
|4000 and 7999 km||820 EUR|
|8000 or more||1500 EUR|
The daily amount is a grant to cover costs for hotel, allowance, etc. It is based on the number of days (full time) that the teaching mobility takes place.
|Amount per day during the first 14 days||Amount per day from day 15 to day 60|
|Denmark, Finland, Great Britain,Iceland, Ireland, Lichtenstein, Luxembourg, Norway||180 EUR||126 EUR|
|Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain||160 EUR||112 EUR|
|Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, the Republic of North Macedonia,Turkey, Serbia||140 EUR||98 EUR|
How do I apply for Erasmus+ teaching staff mobility?
Fill in the online application form to apply for an Erasmus grant.
Completion of your online application generates three documents:
- Mobility Agreement for Teaching
This is to be signed by the sending (head of department or equivalent) and receiving higher education institution (head of department or equivalent) and by you. Otherwise, follow the instructions in the application form.
- Grant Agreement
This is to be signed by you.
- Statement of Costs
This is to be filled in and signed by you after the completed mobility.
Where do I send the completed application?
Send the Mobility Agreement for Teaching and Grant Agreement documents to ErasmusTeaching [at] er [dot] lu [dot] se.
How will I know that I have been granted Erasmus funding for teaching staff mobility?
It is confirmed when you get back the signed Erasmus+ Grant Agreement from External Affairs stating that your application has been granted.
When will I receive a decision regarding my application?
A decision on funding will be announced about 2 weeks after your application has been received.
How can I access an application that has already been submitted?
Click on the application link and then on the line “I have already applied for the scholarship this academic year and want to see my file”.
Reporting of teaching staff mobility
- Certificate of Attendance
The document is issued when the application is approved. It is to be signed by the host university and by you.
- Statement of Costs
The document is accessed via the application link and is to be filled in and signed by you. Click on the line “I have already applied for the scholarship this academic year and want to see my file”. Talk to the finance officer at your department if you are uncertain about which cost centre and activity to state.
- Report in the Erasmus Mobility Tool
The Erasmus participant reportis sent to you after the completed mobility.
Send the documents to ErasmusTeaching [at] er [dot] lu [dot] se at the latest one month after your return.
What is the payment method?
The funds are paid to your division/department after the final documentation is received. Payments are made according to the currency exchange rate that applied when the funds were received by Lund University. To receive payment for your trip, you submit a travel expense report in Primula.
Advice before departure
- During your stay abroad you will be insured through Kammarkollegiet. Contact your department for more information.
Read the terms of agreement at Kammarkollegiet’s website
- Bring the Försäkringskassan (Swedish national insurance agency) European health insurance card for a discount on possible health care costs.
Order the European health insurance card at Försäkringskassan’s website
- Bring information material on Lund University
Link to Corporate Communications
- Bring gifts for the host institution.
Find gifts at Lund University's "Universitetsbutiken"
- Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you should meet, or if there is something you should know about regarding the relations and collaboration between the universities.
Here you will find contact information for the faculties' international offices
ErasmusTeaching [at] er [dot] lu [dot] se