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creating projects in LUCRIS

The purpose of this module is to show how researchers/research teams have chosen to organise themselves around a research subject for limited period.

Projects show ongoing and completed research; various types of projects can be registered, such as doctoral thesis projects, research projects and network projects. The project is given its own page in the Research Portal where various relations can be added and displayed (for example to research output, activities or other projects).

What is a project?

What characterises a project is that it is a time-limited and delimited research activity and entered into LUCRIS, unlike a research team that is an organisational unit and entered in LUCAT (read more about projects and research teams in the FAQs further down on this page). Sometimes, the project is linked to external funding (an “award” in LUCRIS). Project staff can be both external and internal people.

How do I add a new project?

All LUCRIS users can create projects. For large collaborative projects, the project manager, or a person appointed by the project manager, is responsible for ensuring that the project is entered in LUCRIS.

When you log in to LUCRIS, you land on your overview page, which displays all the projects for which you are responsible or in which you are a participant. If you are missing a project, add it via the 'Projects' module in the left-hand menu in LUCRIS. Hold the cursor over the module to see a little plus sign ‘+’appear – click it to add a new project. You then choose which type of project you would like to add. All project types have the same set of fields, in which you describe the project. Read more about these in the FAQs further down on this page.

Main project classifications

In LUCRIS the following main project classifications exist:

  • Research/forskning
  • Consultancy/uppdragsforskning
  • Dissertation/avhandling
    Please note that the thesis project is distinct from the thesis itself (which is to be registered under Research Output). The thesis project serves to connect the whole of the thesis period, and becomes a basis on which to show activities and outputs produced along the way.
  • Network/nätverk
    There are certain kinds of projects that are more like organisational events, but which may nevertheless not fit naturally under the category of LU internal organisational units. These could be national structures or more informal internal groupings, for example. For these, network type projects can be used.
  • Other/övrigt

When you add an employee within LU to a project, the person is notified of the project’s entry in LUCRIS. However, the message does not go out to external members who have been added to a project.

NB: External people added to a project must be asked for their consent.

How do I find my projects in LUCRIS?

You find projects that you have already entered by clicking the 'projects' module in the left-hand menu. If you want to edit an existing project, open it and click the little pen in the top left-hand corner. If you are not authorised to change the project, you can contact the support function. Do you have strange and incomplete projects in your list? Check the FAQ below to find out what to do about them!

You can also search among public projects in the research portal:

FAQs about Projects

Below you will find our frequently asked questions regarding projects and some information in regards to research teams.

In the current initial phase, you may see projects in your LUCRIS profile that are not visible in the portal, due to the fact that we have transferred the Projects and Research Teams that were registered in LUP. Unfortunately, the metadata quality of these entries is so low that we have chosen to hide them to allow you, as the research manager for a project, to enrich them before they are made public. Please contact us if you would like help in removing a project.

Research teams in LUCRIS are to represent how we are organised internally at LU; they are therefore present or set up in LUCAT. Projects in LUCRIS are to represent the research conducted at LU, and are entered in LUCRIS.

Research teams entered in LUCAT are administrated via LUCAT (synced). The name of a research team is to be self-explanatory. If, as a research team manager, you wish your name to be included in the team name, it is always to be added last and in brackets. When researchers in the research team then add other material in LUCRIS, such as a publication, the researcher can state whether the added material has any link to the research team.

NB: Research teams can only include internal people. If you, as a researcher, wish to indicate that external people are included, you do so in the description field.

Projects in LUCRIS are added and administrated by the researchers themselves, preferably by the project manager. Participants in the project can connect funding to a project (link to a contract from the “Awards” module), and also other research information, such as project participants, publications, activities, other projects and so on. It is therefore a good idea to agree internally on who is to have the main responsibility for project information for each individual project.

Both internal and external people can be linked to a project; external people are always to be consulted beforehand.

According to common practice, all externally funded research projects and thesis projects are to be represented in LUCRIS. Other projects can be added according to local practice. Funding for a project is indicated by linking one or several awards to the project.

Question: I am part of an international network or organisation but it seems a bit exaggerated to create a network-type project out of that. Is there any other way of simply indicating that I am involved?

Answer: You can add it as an activity of the type 'External academic engagement' - 'Membership of external research organisation'. This can be used when the purpose is not to describe the network itself, but merely the person’s participation.

Go to the 'Awards' module in LUCRIS, find your award and open it. In the award information you'll find 'relations', under projects you can click on 'Create a project based on this award'. Choose what information you what to bring to the project and create. You can then update the project with external and internal participants, related research output etc.

Remember to set the project to 'Public' under Visibility at the bottom of the page before saving in order for it to appear on the Research Portal.

Nature of activity type: Choose among the following (select one or more):

  1. Interdisciplinary research/tvärvetenskaplig forskning
  2. International collaboration/ internationellt samarbete
  3. National collaboration/nationellt samarbete
  4. Collaboration with industry/ samarbete med industri
  5. Collaboration with municipalities and county councils/ samarbete med kommuner och landsting
  6. Collaboration with schools/ samarbete med skolor
  7. Internal collaboration (LU)/ internt samarbete (LU)
  8. Clinical research/forskning i universitetssjukvården
  9. Artistic research/konstnärlig forskning
  10. Teaching/undervisning
  11. Individual research project/individuellt forskningsprojekt

Title: add the title in both Swedish and English if possible. You can switch between languages in the top left-hand corner, or click Translation in the left-hand menu.


Description: brief project description, max 400 characters, preferably in both Swedish and English, with the research community as the target group.

Layman's description: Brief popular science description, preferably in both Swedish and English.

Participants: internal or external people/organisations (participants/collaborator). NB: external people added to a project must consent to be included. If a person is added, information about the organisations to which that person is linked will follow. Irrelevant organisational links must be unticked.

Each person added must have a role assigned in the project:

  1. PI - primary investigator (PI)/forskningsledare (PI)
  2. CoI - co-investigator (CoI), project participant: forskare, projektmedlem
  3. Researcher/forskare.
  4. Project communication officer/projektkommunikatör
  5. Project coordinator/projektkoordinator
  6.  Administrator/administratör 

Collaborative partners: click yes if this is a collaboration project, for the organisations under participants above to appear. You can edit the list if you wish. Search for a collaborative partner/organisation under add collaborator..., if the one you need is not in the database, you can add a new entry by clicking Create new.... Organisations are to be added according to the form "Organisation (university or similar), Country" e.g. Copenhagen University, Denmark. NB: One of the collaborative partners must be indicated as the Lead.

Life cycle: start year/end year for the project. The end year can be left empty if you wish.

Curtailed: tick this box if the project was terminated prematurely.

Keywords: classification according to the Swedish Higher Education Authority (UKÄ) and free subject words.

Files and access: add a document: Allows you for example to add a longer project description – the scholarly presentation of the project can be attached as a PDF, e.g. the description submitted to the funding body.

Links: link to the project website outside LUCRIS.

Relations: connections to publications, activities, awards, main projects, etc. Please note that publication written (only) by authors external to LU who are part of an LU project cannot be entered in LUCRIS.

NB! Before saving, you must check that the visibility level is set to “Public - No restriction”. If not, change it!