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Apply for an administrative role

the roles available and how to apply for one

To act as administrative support, you sometimes need a specific role in LUCRIS to facilitate the review, editing and management of information within a specific organisational unit.

There are various different roles you can apply for in LUCRIS. First of all you need to identify two things:

  1. What module/ what type of task do you need to do
  2. What part of the organisation should your roles apply to

Most roles are of an editing nature, which means that they are based on two things: a specific module and an organisational unit. For example, you can apply for the role of editor for personal profiles within your specific organisational unit; if you want to be authorised to edit activities as well, you must apply for a separate role to do so.

There are also administrator roles which are global, i.e. that enable you to edit all entries in LU within a specific module – these are not handed out, but you can contact someone with this level of authorisation through the support function.


How to apply

To apply for a role in LUCRIS please follow the steps below:

1. Identify what role you need for what part of the organisation

In your application you need to specify which level of authorisation you are applying for and for which organisation (activity unit) it is to apply. This could be a faculty, a department or similar.

You can find the different available roles below Administrative roles in LUCRIS on this page.

2. Apply for the role

Apply to the faculty representative in the LUCRIS faculty-wide working group or to another person appointed by the faculty to distribute roles. Applications are best done via LUCRIS support.

Role distributors

The responsible role distributors on the faculties are: 


Administrative roles in LUCRIS

Here you can read about the different rolls available in LUCRIS and how you can apply for them.

  • 'Editor of Research Output' - This editor can create, read, update, delete, approve/validate research outputs and theses from a particular organizational unit. The role is applied for via your faculty role provider for LUCRIS.
  • 'Submitter of Research Output' - This submitter can enter research output for someone else within a particular organizational unit, however not validate the output. The role is applied for via your faculty role provider for LUCRIS.

  • 'Editor of Persons' - This editor can update profile information for example the profile photo for people within a certain organizational unit. The role is applied for via your faculty role provider for LUCRIS.

  • 'Editor of Activities' - This editor can update and delete activities for people within a particular organizational unit. The role is applied for via your faculty role provider for LUCRIS.

  • 'Editor of Projects' - This editor can add and change information about a specific project within a specific organizational unit. The role is applied for via your faculty role provider for LUCRIS.

  • 'Editor of Prizes' - This editor can add and change information about an award within a particular organizational unit. The role is applied for via your faculty role provider for LUCRIS.

  • 'Editor of Curriculum Vitae' - This role can work with highlighted content CV (highlighted publications) within a particular organizational unit. The role is applied for via your faculty role provider for LUCRIS.

The following roles are held by the system administrator and the management group:

  • 'Administrator' has access to all modules and can change, add, merge and delete. 
  • 'Administrator of External Organizations' can modify and merge information about external organizations. 
  • 'Administrator of External Persons' can modify and merge information about external persons. 
  • 'Administrator of Journals' updates and approves journal information. 
  • 'Administrator of Events' updates and approves information about events (for instance information about conferences, exhibitions, etc.). 

Contact the LUCRIS support

E-mail:  servicedesk [at] lu [dot] se
Phone: 046-222 90 00
Monday - Friday 8:00-17:00
Web form:  support.lu.se