Research-related activities such as participation and assignments
The purpose of the module 'Activites' is to highlight the parts of research that are presented, communicated and made visible in ways other than through publication.
To examples of research-related activities are things like conference presentations, peer-reviewing and lectures for the general public.
Activity information creates a more complete picture of an individual’s entire research which is difficult to find in other systems. The activities can also be linked, via relations, to other data in LUCRIS such as projects, external and internal organisations and research output.
- Enter activities in LUCRIS
- What types of activities can I enter?
- How do I enter activities in LUCRIS?
- Activity field tutorials
Enter activities in LUCRIS
All LU researchers are free to enter the activities they want to highlight in their personal profile on the research portal. They can also be reused (all of them or only some) in the CV module. This allows to create a complete CV with just a few clicks, adapted to a specific funding body or target group, with a selection of the entered information.
It is also possible to create links between activities and other information in LUCRIS; for example, to enrich a project page with various media appearances in which the project was presented, or a conference publication can be further described with details about a presentation or a keynote speech held in relation to that. NB: External people added to an activity must be asked for their consent.
The classification is not an exact science and some of the categories could be seen as overlapping. The most important principle for the choice of activity type is to use the subtype that best corresponds to the activity in question.
The easiest way to enter an activity is to go into LUCRIS, click the '+' (plus sign) in the Activities module and select an activity type (read more about the types available further down on this page).
Below you will find descriptions and video tutorials of how the different activity fields are used in LUCRIS.
Activities video tutorial
A brief video tutorial on how to enter an activity.
Here you register activities that concern the peer review of publications. Select the most suitable subtype.
NB: Types of activity that do not concern scholarly publications but things like applications are to be entered under "Consultancy, expert advice and memberships"
In the form, it is possible to register information about one of the following three: journal, publisher or event. If a journal is entered, the publisher will be indirectly linked to the entry.
- Journal editor
- Editor or Series
- Member of journal or series' editorial board/committee
- Journal/Manuscript peer review
- Membership of peer review panel or committee
Here, you register activities that concern participation in (without a specific personal contribution) or organisation of an event, such as a conference. Remember that if you have made a personal contribution with its own title that is different from the event title, this should be entered under "Talk or presentation". To register only participation in an event, without having contributed as an organiser or held a talk, use the categories “Participation in…”. To register that you have taken part in organising the conference, use the categories “Organisation of...”. It is common to have both organised and taken part but, in that case, it is sufficient only to register as an organiser. If you have both organised and presented something yourself, it is appropriate to register these two activities separately. As much of the metadata is similar, in such situations it can save effort to use the duplication button (lower left-hand corner) and thereby only change your role, for example, in the new entry.
Remember to adapt the role to the subcategory, that is if you add "Organisation of conference", then the corresponding role is to be "Organiser".
- Participation in conference
- Organisation of conference
- Participation in workshop/seminar/course
- Organisation of workshop/seminar/course
- Participation in public lecture/debate/seminar
- Organisation of public lecture/debate/seminar
- Participation in festival/exhibition/concert/performance. (Here, enter activities within artistic research but also participation in events such as "The Culture Night")
- Organisation of festival/exhibition/concert/performance.
Here you register activities in which you made a specific personal contribution to an event, such as a conference, where your contribution had a specific title that differs from the event’s title. The title of the contribution is to be entered in the title field.
- Invited talk (can be used for academic and non-academic contexts, to which you were invited as a speaker.)
- Presentation (can be used for other types of presentations of all kinds, including oral presentation of posters. Please note that written contributions, for example in the form of "Proceedings" or a poster are to be registered as Research Output.)
- Public lecture/debate/seminar (can be used to distinguish the event as public.)
- Performance (concerns various types of performance, mainly artistic research, but use "Research Output types" if possible.)
Here you register activities such as consultancy assignments, expert assignments and participation in various contexts linked to the researcher’s professional role. As a title, state what is to appear in the list view in the portal, which can be a very brief description to make it clear already in the list view. Where the subcategories overlap, the researcher can decide which one is most appropriate.
- Consultancy (in kind) (Use this if you are interested in marking the fact that the consultancy was unremunerated)
- Member of peer-review panel or committee (not publications), e.g. of applications.
- Expert assignment (For various kinds of expert assignments.)
- Work for advisory/policy/evaluation group (non-public/non-government)
- Work for advisory/policy/evaluation group (public/government /EU/UN)
- Member of external research organisation
- Member of board/committee/council
Here you register visits to external organisations in your capacity as a researcher or lecturer. It is compulsory to state what institution you visited; the institution’s title becomes the title field in list views, etc.
- Research or teaching at external organisation
Here you register hosting an external visitor. It is compulsory to provide the visitor’s name. As the person’s name will appear in the portal, it is important to obtain the visitor’s permission before entering the name.
- Hosting a visitor
Here you enter information about examination (e.g. assignment as external reviewer of PhD theses) and supervision.
Be aware that it is the supervisor/examiner who enters the information about supervision/examination assignments – not the student. Information about the doctoral student/student/examinee can be entered, but this is optional. The name of the student is to be entered in the title field.
- External reviewer of PhD thesis/Opponent
- Examination. (Can be used for examination assignments that do not involve supervision of a doctoral student but which the researcher nevertheless considers to be an additional qualification.)
- Supervision of Postdoc
- Supervision of PhD students
- Supervision of Master’s student
Supervision assignments video tutorial
Below you will find a brief video tutorial about how to add supervision assignments in LUCRIS, uploaded 2021-05-21.
Here you add activities of types that do not belong in the other categories.
The list of available categories will be developed in future.
- Business cooperation
- Commissioned education
- Media participation (All sorts of media appearances besides articles written by you which are registered as research output.)
- Schools engagement
FILM: Add an activity to LUCRIS
How to add research related activities in LUCRIS, eg. conference participation, public appearances and editorial work.
Filmed material (new window).