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External engagement and communication

Personal data processing within external engagement and communication
Here you will find information and support for personal data processing in external engagement and external communication.

External engagement and communication often concerns information that involves external parties. This information often means you will have to process personal data.

Examples of activities in which personal data is processed

Documenting activities with photography and filming:
Read more on the Photography and filming page – copyright and consent

Organising meetings and conferences:
Read more on the Public events page

Public events:
Read more on the Public events page

External newsletters:
Read more on the Newsletters page

E-mail correspondence with external persons (not students or staff):
Read more on the Emails page

Which legal basis am I to use?

When you process personal data you need to know which legal basis to use to process it. One of the legal bases is consent which occurs in external engagement and communication. Read more about the legal basis on the following pages:

  • Legal basis
  • Consent

What information do I need to provide?

No matter the legal basis, pursuant to Articles 13 and 14 of the GDPR, you have an obligation to inform the data subject about a number of points.

Read more about the information you need to provide on the Information for data subjects page.

Support and tools

Page Manager:

Contact

dataskyddsombud [at] lu [dot] se

GDPR glossary

  • Personal data controller – the organisation responsible for processing your personal data. In all but a few cases, Lund University is always the personal data controller.
  • Data subject – the person whose personal data you collect and/or process.
  • Data protection officer – the role and function responsible for Lund University’s compliance  with the GDPR.
  • The EU’s General Data Protection Regulation (GDPR) - The Swedish translation of GDPR is “Dataskyddsförordningen”.
  • Data Protection Act – the Swedish national complement to the EU’s GDPR.

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu [dot] se

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