Apply for annual leave in good time. Your line manager is responsible for ensuring you take annual leave, and can both refuse an application for leave and order you to take leave. Please note that teaching staff do not need to apply for annual leave, as it is scheduled automatically. See ‘separate rules for teaching staff’ below.
If you want to access Primula Web outside the university network, for example from home, you must first log in to the VPN service.
Remember to talk to your manager before applying.
Separate rules for teaching staff
Annual leave for teaching staff is scheduled automatically for the summer, in a single block starting from the Monday after Midsummer. If you don’t want to take your annual leave at this time, you must reach a written agreement with your head of department well in advance.
The following categories of staff are not covered by this rule:
- doctoral students
- teaching assistants
- assistants on a doctoral grant
- clinical assistants
Instead, these staff should apply for annual leave as usual in Primula Web.
Length of annual leave
Normally, you have the right to four weeks of consecutive annual leave in the period June–August.
The number of days of annual leave you have is determined by your age:
- You have 28 days up to and including the year you turn 29.
- You have 31 days from the year you turn 30.
- You have 35 days from the year you turn 40.
This is on the presumption that you are employed for the entire calendar year. If you have only been employed for part of the year, your days of annual leave are reduced in proportion to the number of days you have been employed. The same applies if you have been on unpaid leave. Ask your line manager or human resources officer if you are unsure how many days you are entitled to.
Rules on annual leave
Before applying, remember the following:
- Annual leave for part of the day is calculated as a whole day’s leave.
- If you work part-time and take out leave for a day, this is calculated as a whole day’s leave. There are other additional rules for those who work part-time. Contact your payroll officer for more information.
- If you are entitled to more than 20 days of paid annual leave for a given calendar year, you may carry over one or more of the days above this number to the following year. You can accumulate a maximum of 35 saved days. As of 1 January 2018, the maximum permitted number of saved days will be reduced to 30. If, on 1 January 2018, you have more than 30 saved days, the days in excess of 30 can be taken out over a five-year period until 31 December 2022.
Contact your line manager or the human resources officer within your department/faculty or equivalent.