For new employees

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If you have just started working at Lund University, discover some of the most common things you might need to know about your new workplace here.

Content on this page:

Introduction
Welcome days
Your responsibility as a public sector employee
Salary payment, paying bank
Submitting a tax registration certificate
Professional development
Health promotion and work environment
Annual leave
Access card
Internal mailing codes, cost centres
Graphic profile, logo, templates

Introduction

As a new employee, you are to be given an introduction to your workplace. The responsibility for this rests with your line manager or another person he or she appoints. If you do not know who is responsible for your introduction, you can ask your manager.

Your manager is also to inform you of who is responsible for human resources issues in your workplace. You can turn to that person with any questions regarding issues such as health promotion or working hours.

Welcome days

The University organises welcome days for all the new employees at Lund University. The events are also offered in English.

Terms of employment

Lund University is a public authority. As a public sector employee, you are covered by one of the public sector agreements on terms of employment:

Agreement on terms of employment between the Swedish Agency for Government Employers and Seko
Agreement on terms of employment between the Swedish Agency for Government Employers and OFR/S
Agreement on terms of employment (Villkorsavtal-T) between the Swedish Agency for Government Employers and Saco

Much of the content of the various agreements is the same, but there are some differences.

Even if you are not a member of an employee organisation (union), the employer has an obligation to apply the same rules to all their employees.
In several cases, the agreements give the public authorities the possibility of signing local agreements which can be better adapted to the needs of the public authority.

Most local agreements at Lund University regulate working hours. However, the vast majority of employees are covered by the flexitime agreement or by the agreement on working hours for teaching staff.

You are welcome to enquire at your workplace about the agreements that cover your employment.

Salary payment, paying bank

If you do not have a bank account at Nordea, you must send a transfer order to Nordea so that your salary gets paid into the right bank.

If you have an account at Nordea, you do not need to send in a form. Nordea will automatically pay your salary into your account.

Submitting a tax registration certificate

When you start working, you must submit an "A Tax" registration certificate to the SSC salary services so that the correct amount of tax is deducted from your salary.

Order an "A Tax" registration certificate on the Swedish Tax Agency website (in Swedish)

Professional development

You can attend various internal training courses in order to develop in your professional role. Discuss this with your manager. Check the professional development portal (Kompetensportalen) to see what courses are available and to register.

Health promotion and work environment

As an employee at Lund University, you are entitled to health promotion benefits and a health promotion hour.

In addition to your manager, your health and safety representative and the Occupational Health Service play an important part in ensuring you have a good work environment.

Annual leave

As a public sector employee, you are entitled to paid annual leave as of your first year of employment. In order to take out full paid annual leave, you must have been employed for the whole year. This means that the number of days of annual leave to which you are entitled depends on the start date of your employment. If your employment started before 1 September, you are entitled to at least five weeks’ annual leave. If your employment started after 1 September, you are entitled to at least one week of annual leave. The leave may be paid or unpaid depending on how many leave days you have accumulated during the year.

Your responsibility as a public sector employee

As an employee of Lund University, you also have an obligation to handle matters in a fair, objective and impartial manner.

You are also responsible for keeping University documents in good order so that we can maintain the principle of free access to public records and preserve the documents for future generations.

Access card

You need an access card, known as an LU card, with a photograph in order to gain entry to University premises.

Internal mailing codes, cost centres

To send a letter to someone via internal mail, you need to know the internal mailing code for the person or the organisation. This code refers to a physical mail room to which your letter will be sent. It is sometimes abbreviated to HS ("hämtställe" in Swedish).

The internal mailing code is indicated by a number, e.g. HS 31. You can find out which internal mailing code to use for a particular person in the employee directory database, Lucat. You can also see which internal mailing code someone has by using the search field here on the staff pages.

Graphic profile, logo, templates

It is important that you apply the graphic profile to any material produced on behalf of the University, whether printed or digital, both within and outside the University. The aim is to generate recognition and clarity and to reinforce the Lund University brand.

Contact

Contact your line manager or your organisational unit’s HR/staff officer if you have any questions about your employment or your organisational unit’s procedures regarding HR/staff matters.

If you can’t find what you are looking for on the web page…

Access the most-searched university-wide HR information or ask the HR Division a question.

Page manager: webbansvarig [at] hr [dot] lu [dot] se | 22 Nov 2021